COMMISSION MINUTES, DECEMBER 22, 2008

The Board of Washington County Commissioners met in regular session on Monday, December 22, 2008, in the commission room at the Washington County Courthouse. Present: Alison Mueller, 1^st District Commissioner; Marcia Funke, 2^nd District Commissioner; Gene Helms, 3^rd District Commissioner, and Lou Kern, County Clerk. Jason Brinegar, County Attorney, was absent due to trial matters.

Chairman Helms called the meeting to order with prayer.

County offices will be closed Thursday and Friday, December 25 and 26 for the Christmas holiday.

There will be no meeting on Monday, December 29. Next regular meeting will be Wednesday, December 31, 2008 at 8:30 A.M. to close out year end business.

The board approved and Chairman Helms signed official oath and bond for Marilyn Kolle, Register of Deeds and Louella Kern, County Clerk.

Alison Mueller moved to adopt Resolution No. 11-08 waiving general accepted accounting principles and causing the financial statements of Washington County to be prepared on the cash basis and budget laws of the State of Kansas. Marcia Funke seconded and motion carried.

The commission approved and Chairman Helms signed Official Bond and Affidavit of Sureties for Melvin Wienck, Lincoln Township Trustee; Michael Rencin, Little Blue Township Treasurer; Randy Meyer, Sherman Township Trustee; Lenis Weaver, Barnes Township Trustee and Ron Laflen, Greenleaf Township Trustee. Upon the recommendation of the Independence Township board the commission appointed Vernon Thomsen to fill the vacancy as Independence Township Trustee and Michael Meier to the fill the vacancy as Independence Township Treasurer.

Doug McKinney, North Central Regional Planning Executive Director, spoke with the board.

The board approved and signed change order nos. 2008-09; 2008-11 through 2008-14; 2008-18 through 2008-29.

The commission approved cereal malt beverage application for Pony Express Service Center and gave notice to the Hanover Township board.

Duane Bruna, Noxious Weed and Solid Waste Director, was present at 10:00 A.M. when the floor opened for bids to pick up county trash. One bid was received from C & M Refuse. To confirm an agreement between Jones Trash Service and C & M Refuse Alison Mueller moved to award a two year contract to C & M Refuse to pick up Road and Bridge at $42.00 per month, County Health at $9.00 per month and the Courthouse at $62.00 per month and to further award a two year contract to Jones Trash Service to pick up the Law Enforcement Center/Jail at $468.00 per year.

Marcia Funke seconded and motion carried.

Duane Bruna was given permission to bid a skid loader with attachments in 2009. Bid specifications were discussed. A containment system for noxious weed chemicals as recommended by EMS Insurance risk assessment were discussed. Marcia Funke moved and Alison Mueller seconded to approve transfer station permit for Durflinger Disposal for 2009. Motion carried. Recycling income has dropped drastically and it was decided that glass will no longer be accepted at the recycling center at this time due to the expense involved in shipping and no current market. Thistle control on county roads was discussed. A list of purchases and projects for 2009 were reviewed.

Linn Willow Creek Dairy has set a pay off date of January 6, 2009, on the CDBG loan.

Sheriff Bill Overbeck updated the board on jail matters. Currently there are 20 inmates in the facility. 2009 purchases were discussed. At 11:10 A.M. Alison Mueller moved to go into executive session with Sheriff Overbeck to discuss non elected personnel. Marcia Funke seconded and motion carried. At 11:15 A.M. the board returned to regular session. No action was taken.

The commission received certified notice of a KDHE permit application from Beaver Creek Pork LLC for construction of a 1200 head swine finishing building in the E/2 SW/4 18-3-5, Little Blue Township.

David Willbrant, Public Works Administrator, gave weekly work report. The board approved the low quote of Kramer Oil for #1 and #2 diesels and unleaded as for $14,520.80. The board signed acceptance of the DC Wholesale bid that was awarded last week. David will be conducting interviews and was given permission to hire as many as three new employees.

The board adjourned at noon for lunch and reconvened at 1:00 P.M.

The board spoke with Brad Edwards, EMC insurance adjuster, regarding a recent fall on county property. Don Richardson, custodian, also spoke with Mr. Edwards in the presence of the commission.

Gloria Moore, Tourism Director, reported on events attended and upcoming events.

The meeting adjourned at 2:00 P.M.