COMMISSION MINUTES, DECEMBER 31, 2008

The Board of Washington County Commissioners met in regular session on Wednesday, December 31, 2008, in the commission room at the Washington County Courthouse. Present: Alison Mueller, 1^st District Commissioner; Marcia Funke, 2^nd District Commissioner; Gene Helms, 3^rd District Commissioner, and Lou Kern, County Clerk. Jason Brinegar, County Attorney, was absent due to trial matters.

Chairman Helms called the meeting to order with prayer.

County offices will be closed Thursday, January 1, 2009 for the New Year’s holiday.

Next regular meeting will be Monday, January 5, 2009 at 8:30 A.M.

The board approved bills and payroll totaling $221,165.64.

Debbie Swoboda, Emergency Management Coordinator, brought in the lanyards and clips that were ordered for the security badges. Marcia Funke moved to adopt Resolution 12-08 transferring $1,000.00 from Emergency Management fund to Multi Use Equipment Reserve Fund. Alison Mueller seconded and motion carried.

Ann Hawk, County Treasurer, asked the board if she could use county auto funds to buy a computer program to print antique vehicle paperwork that the board approved.

Sheila Ouellette, Communications Director, estimated that the new console will cost $6485.00 plus an upcharge for wiring. Alison Mueller moved to adopt Resolution 13-08 transferring $7,000.00 from Dispatch/Communications to Multi Use Equipment Reserve fund. Marcia Funke seconded and motion carried.

Alison Mueller moved to adopt Resolution No. 14-08 transferring $20,000.00 from Courthouse fund to Multi Use Equipment Reserve fund. Marcia Funke seconded and motion carried.

Alison Mueller moved to adopt Resolution No. 15-08 transferring $1,000.00 from airport fund to Multi Use Capital Improvement Fund. Marcia Funke seconded and motion carried.

Don Richardson, custodian, reported that he has $820.79 left in his 2008 budget. He is awaiting estimates from Arden Nitz for the purchase of towel dispensers and towels. After discussion Alison Mueller moved to adopt Resolution 16-08 transferring $800.00 from Janitor fund to Multi Use Equipment Reserve Fund. Marcia Funke seconded and motion carried. Don has reported the theft of the Baby Jesus from the courthouse lawn to the Sheriff’s office.

Marcia Funke moved to adopt Resolution No. 17-08 transferring $2,000.00 from County Health Fund to Multi Use Equipment Reserve Fund. Alison Mueller seconded and motion carried.

Marcia Funke left the commission meeting at 9:30 A.M. to attend a funeral.

Alison Mueller moved to adopt changes to the public works job classifications in the Washington County salary guidelines. Gene seconded and motion carried. David Willbrant, Public Works Administrator, is to furnish a list of the persons who job have been re-classified for placement in the personnel files in the Clerk’s office.

Duane Bruna, Noxious Weed and Solid Waste Director, presented 2008 inventory for his departments. Alison Mueller moved to extend the agreement with Marshall County to accept Construction and Demolition materials for another 90 days. Gene Helms seconded and motion carried. Alison Mueller moved to adopt Resolution No. 18-08 transferring $9,000.00 from Noxious Weed fund to Multi Use Equipment Reserve Fund. Gene Helms seconded and motion carried. Transfer of the remaining monies in the solid waste fund to county general was discussed. Lou Kern, County Clerk, will call John Denney, county auditor, to see what needs to be done. Alison Mueller moved to adopt Resolution No. 19-08 transferring $15,000.00 from Courthouse Fund to Multi Use Capital Improvement Fund. Gene Helms seconded and motion carried.

The board approved and Chairman Helms signed official bond and affidavit of sureties for Terri K. Gauby, Washington Township Treasurer; Dennis Woerman, Lincoln Township Treasurer; Matt Diederich, Kimeo Township Trustee, and Pat Zach, Lowe Township Treasurer.

The board approved and signed change order nos. 2008-30.

C & M Refuse has reported that the courthouse dumpster is receiving trash from other persons. After discussion it was decided that signage would be placed on the courthouse dumpster that it is only for courthouse trash.

Alison Mueller moved to adopt Resolution No. 20-08 transferring $5,000.00 from Election Fund to Multi Use Equipment Reserve Fund. Gene Helms seconded and motion carried.

Alison Mueller moved to adopt Resolution No. 21-08 transferring $5,000.00 from County Clerk Fund to Multi Use Equipment Reserve Fund. Gene Helms seconded and motion carried.

Gene Helms moved to reappoint Mary Tate to serve a three year term on the Pawnee Mental Health board. Alison Mueller seconded and motion carried. Alison Mueller moved to sign contracts with Pawnee Mental Health for 2009. Gene Helms seconded and motion carried.

Gene Helms moved to adopt Resolution 22-08 transferring $2,000.00 from Register of Deeds Fund to Multi Use Equipment Reserve Fund. Alison Mueller seconded and motion carried.

The board adjourned at 12:07 P.M. and reconvened at 1:00 P.M.

Marcia Funke rejoined the meeting.

David Willbrant, Public Works Administrator, gave weekly work report. The board approved encumbrances of public works funds in the amount of $38,441.20 for purchases made in 2008. David reported that counties involved with Keystone Pipeline will meet to discuss how the construction will affect those counties. Marcia Funke moved to adopt Resolution No. 23-08 transferring $179,680.00 from Public Works Fund with $70,000.00 being transferred to Special Machinery Fund and $109,680.00 to Special Road fund, not to exceed the 2008 budget. Alison Mueller seconded and motion carried. Public utility right of way easements were discussed.

The board approved and Chairman Helms signed application for cereal malt beverage license for Cedar Hills Golf Course, Inc. and gave notice to the Washington Township Board.

The meeting adjourned at 2:30 P.M.