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Register of Deeds
Marilyn K. Kolle, Register of Deeds
Function of Department: Register of Deeds office is a recording office. We file many documents of record. Deeds (of various kinds), mortgages, affidavits, contracts, inheritance tax certificates, death certificates, tax liens, mechanics liens and financing statements on personal property and many more. Purpose of Department: To preserve and maintain all of our records for the county. The records belong to all the people and their preservation is of utmost importance. We have records dating back to the land Patent which was signed by the President of United States, Ulysses S. Grant. Our office is an office visited frequently by genealogy seekers. Our Purposes: To serve the people in a friendly and courteous manner and maintain our county records. This office is governed by the 'Kansas Open Records Act'. Almost all of the records are required by law to be open to the public, however one exception is the 'Kansas Real Estate Validation Questionnaire', which has limitations. Fees and Recording Information: State Statue set the fees and must be paid before we can record the document. There are five basic steps to recording documents:
Other Documents in our office: We have all of the old school records from the early years starting in 1911. We also have the old original plats and surveys and we still file a lot of surveys. Please feel free to contact us for any question you may have.
No fee shall be charged or collected for any filing made by like department of revenue as required under the provisions of the Kansas inheritance tax act, and amendments thereto. All fees enumerated in this section, except those charged for the filing of liens and releases of tax liens under the internal revenue laws of the United States, shall be due and payable before the register of deeds shall be required to do the work. If the register of deeds fails to collect any of the fees provided in this section, the amount of the fees at the end of each quarter shall be deducted from the registers salary. The register of deeds shall bill the United States internal Revenue Service on the last day of each month for the amount of fees accrued in the filing and releasing of federal tax liens. If the name or names of the signer or signers or any notary public to any instrument to be recorded are not plainly typed or printed under the signatures affixed to the instrument, the register of deeds shall charge and collect a fee of ($1.00) in addition to all other fees provided in this section. In sufficient space is not provided for the necessary recording information and certification on a document, such recording information shall be placed on an added sheet and such sheet shall be counted as a page. The document shall be of sufficient legibility so as to produce a clear and legible reproduction thereof. If a document is judged not to be of sufficient legibility so as to produce a clear and legible reproduction, such document shall be accompanied by an exact copy thereof which shall be of sufficient legibility so as to produce a clear and legible reproduction thereof and which shall be recorded contemporaneously with the document and shall be counted as additional pages. The register of deeds may reject any document which is not of sufficiently legibility so as to produce a clear and legible reproduction thereof. Any document which was filed on or after January 1, 1989, which was a size print or smaller than 8 point type but, which otherwise was properly filed shall be deemed to be validly filed. Except as otherwise provided, all fees provided for in this section shall be paid by the register of deeds to the county treasurer and deposited into the general fund of the county. Mortgage Registration Fee: Instruments which create a lien on real estate must pay the registration fee, which is equal to .0026 times the amount of the mortgage. |
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